NOTICE - ANNUAL GENERAL MEETING OF THE CANADIAN LUGE ASSOCIATION
Saturday May 29, 2009
9:00 AM to 11:00 AM
The Blackfoot Inn
5940 Blackfoot Trail SE
Calgary, Alberta, Canada
The Annual General Meeting shall be convened according to the bylaws of the
Canadian Luge Association.
ARTICLE 9.1 ANNUAL GENERAL MEETING
An Annual General Meeting shall be convened each year. A notice of meeting, together with the agenda shall be sent or caused to be sent to all members by the Secretary no less than forty (40) days prior to the meeting date. The meeting shall be held in Canada, prior to December 31 of each calendar year, unless the members resolve otherwise.
ARTICLE 9.4 PSO ATTENDANCE
Any individual member of a PSO shall be entitled to attend A Special General Meetings or the Annual General Meeting as an observer.
ARTICLE 9.5 VOTES
The following votes, all such votes being equal, may be cast at an Association General Meeting or a Special General Meeting:
i. President one vote
ii. Vice President of Sport one vote
iii. Vice President Marketing one vote
iv. Treasurer one vote
v. Secretary one vote
vi. Director Officials one vote
vii. Director of Natural Luge Committee one vote
viii. PSO Presidents or designated representative one vote
ix. Coach Representative Artificial Luge one vote
x. Athlete Representative Artificial Luge one vote
xi. Past President no vote
xii. Delegates representing the PSO's one vote each
xiii. Director of CLA Events Committee one vote
ARTICLE 9.6 PSO DELEGATES
Each PSO at their own expense is entitled to send delegates to any Special General Meeting or Annual General Meeting as per the table below based on the membership list as defined through Canadian Luge Association's membership Policy.
5 - 24 1
25 - 49 2
50 - 74 3
75 - 99 4
100 or greater 5
The Maximum number of delegates that represent any Division is five (5). The cost of delegates attending a meeting will be borne by that PSO or the individual delegate.
ARTICLE 9.7 QUORUM
A Quorum at Canadian Luge Association's Annual or Special General Meeting shall be half the voting Board of Directors and Delegates plus one including proxy votes. Should a quorum not be attained the meeting is to be adjourned and reconvened and the members present including proxy votes shall constitute a quorum.
ARTICLE 9.8 PROXY VOTES
Each voting member or voting delegate may hold up to five (5) proxy votes at any Special General Meetings or Annual General Meeting on condition that written notice of these are filed with the Secretary before the beginning of the meeting. When a proxy right is given, it shall be in writing and it shall specify who the proxy holder is. There shall be a reminder of proxy right in the notice of the meeting.
Directors may be nominated in writing prior to the Annual General Meeting of the Board of Directors or may be nominated from the floor at the Annual General Meeting of the Board of Directors by any voting Delegate. Any such nominations must be a seconded, by a voting delegate, from the floor of the Annual General Meeting.
i. Nominees not in attendance at the Annual General Meeting must have indicated in writing to the secretary, their intention to stand for election.
ii. Each Director must be an individual member in good standing of Canadian Luge Association and who has attained the age of majority in their province of residence.
iii. Each Director must have been a permanent resident of Canada for a minimum of two (2) consecutive years immediately prior to undertaking the term of office.
iv. Any Director shall be eligible for re-election.